APF Cyber Privacy Guard User Guide

     
APF TECHNOLOGIES, LLC
Apftechnology.com


 

Overview

 

APF Cyber Privacy Guard (CP Guard) is the user app to use the APF Cyber Privacy Guard Cloud Service. It is designed to be light weight file manager specifically to work with APF files to protect your digital assets and cyber privacy. It is not meant to replace the file manager programs like Windows File Explorer. The APF file manager allows user to create and open APF files, locally or on build-in cloud storage. It let user to see and change the APF file security properties and metadata to suite the need. It also allows user to create their own access rules to personalize the access control of their APF files.

Furthermore, it support search for APF files using file property and metadata, both locally and on the cloud. This can be extremely useful when the full text search of the file content is not available. To maximize the protection provided by APF CP Cloud, CP Guard gives user the ability to create large number of APF files quickly and painlessly. With APF Meta rule, user no long need to manage the access on each file but simply includes designated term into the Meta tag and APF CP Cloud will do the rest.

APF CP Guard comes with built-in cloud storage that makes file sharing a breeze. User can work with files stored on the built-in cloud directly without the need to download them to local computer first. The built-in cloud can only be accessed through APF so they are protected even when your computer is hacked or infected by Ransom virus, an extremely valuable feature at the time of need.

 

Installation

 

Requirement

 

APF CP Guard requires you to have Java 1.8 installed on the computer, 64 bit is recommended.

Windows 7 and newer

Please download java 64-bit SE from here: https://java.com/en/download/manual.jsp. To ensure you have the correct version, we recommend to choose "Windows offline (64bit)” option. 

Mac OS X

APF requires the Java Development Kit (JDK) to be installed. https://www.oracle.com/technetwork/java/javase/downloads/jdk8-downloads-2133151.html.  Make sure you choose the latest "Java SE Development Kit" for "Mac OS x64".

Linux 64 bit

Both Oracle Java SE and open-jdk works fine.

Installation

 

Once you have java ready, download APF CP Guard r from our website https://www.apftechnology.com/.

Windows and Mac OS X

Simply run the install package for everyone, it requires Administrator access. Alternatively, Windows users can download the portable version and extract the files into the local directory.

Linux

Simply unpack the tar file into your local install directory and follow the instructions in installation.txt

 

Run APF Cyber privacy Guard

 

Windows

Simply double click on the file apfLauncher from file explorer, or shortcut on desktop, if that is where you installed or create shortcut, or through windows file explorer.

If you use portable version, double click the “apfcpguard.exe” from file explore.

Linux

Make sure the java is in you path. Then run the command from terminal:

<Install Path> apfLauncher

 Mac OS

Double click Application file. If you want to start it from terminal, you have to install java SDK instead of SE in first step, since java SE doesn't support command line. The following command should work through terminal once you have java SDK:

<Install Path> apfLauncher

Restart APF CP Guard

 

We recommend to restart APF CP Guard at least once a day. This help to clear up the memory which in turn makes application run better. APF CP Guard doesn’t cache anything so there is nothing to lose but everything to gain after restart. The APF CP Guard maintains no connection to opening APF files so they can stay open during the restart. Any changes made during the restart will be saved.

 

 

Sign up and Login

 

You will need a valid account to use APF Cyber Privacy Cloud Service. If you don’t have one already, you need to sign up for a new free account. When we say free, we mean it 100%. We don’t ask you for credit card to have a free account. You do, however, have to be over the legal age to consent the User Agreement.

Sign Up for a New Free Account

 

You uses the “Sign Up” button on the top right of the sing-in page.

 

It brings up the sign up page. You need to provide the information it requires so we can identify you.  It need 2 email addresses that you have access too, so in case you lose one, you still can change it using the second email address. We also need you phone number so it can be used as part of 2 factor authentication when you don’t have access to your email. We do not use your phone number for any purposes other than the authentication, and we don’t sell your personal information, period.

 

 

Once you fill up the form, we need to your consent to the User Agreement. Please read the agreement carefully. If you want to consent, click on “Decline” and close the windows.

If you do agree, your account will be set up and a temporary password will be sent to the both email accounts you used during registration.  You can now log onto APF CP Guard using the temporary password and primary email as your user name. Please looking for email titled “Congratulations on your new APF account, Your Digital Assets Are Now Protected” from customer-communication@apftechnology.com. You may need to look into spam folder. We recommend you to white list this email address to avoid delay in your communication from us.

When you log on for the first time, or any time you use a new device that has not previously registered with APF, please make sure you have the access to either of your email addresses at the time, since we will use it to authenticate the devices you use. Without access to the email address, you will not be able to access login token required to register your devices. Once you reach to the below screen, please check your emails again for the token. You will need to user the temporary password and token to continue the process. If this is the device you own and you expect to continue use it, check the button “this is my personal device”. It will register this device as trusted device for your account so we won’t perform 2 factor authentication when you use this devices. The same devices can be shared by family that has multiple accounts but each accounts need to register the devices through separated 2-factor authentication process.

 

After the 2-factor authentication, you are asked to change your temporary password. You need to enter temporary password one more time and your new personal password. Make sure your new password is complicated enough with mixed upper and lower case, as well as numbers and symbols.

 

 

 

Finally, your account is ready to use. Now you will log in using your new personal password.

 

Pass word recovery

If you forgot your password, click on the “Forgot Password?” button on the login page. It allows you to add information so we can send you a new temporary password. You will need to have access to you email account at the time to receive the temporary password, which will be valid for 24 hours.

Important note: For the security reason, you can only recovery your password from devices that are registered with your account. After 4 failures, your account will locked for 45 minutes before you can try again.  A failure notification will be sent to you emails.


APF CP Guard User Interface

 

APF CP Guard’s main inter face is similar to those of other file managers, with a folder tree browser area and file area which display a few file properties.

Folder Tree

 

This area is used to navigate both local and cloud folders. The folds, or directories, can only be found and navigated in this tree area. Click on the expansion symbol next to the folder name will expand the child folders, and files inside this folder is displayed in file browser area.

File Browser

 

This area is used to display files and allow selection of file to be operated on. This area displays files only, not folders, which may be different from other file managers like Windows explorer. APF CP Guard also uses context menu for selected APF file that user can access through right click on the mouse. Current the context menu supports cloud operation and Meta Data, as well leasing option so the APF file can be accessed offline. 

 

 

Menu

 

APF CP Guard’s main focus is working with APF Files, so the menu items on menu bar changes dynamically based on the file you selected and if it is on local folder or cloud folder. The functions that doesn’t related to the files can always be accessed through the Hamburg menu on top right corner. 

APF File Search Bar

 

Search bar on the top of screen allow you to search APF files using file name and/or file Meta. It can search cache which is located on local machine to increase the chance you will have those files in the result on the local devices, or it can search all APF you owned. If you use multiple devices, the result may include files that are on other devices.

Noted this search works for APF file only. You need to use other file mangers to search for non APF files.

 

Work with APF File

 

APF CP Guard is designed exclusively to work with APF file. It allows user to create and open APF file, manage the APF File Meta data and the access control features to secure the file. It also support creating APF files in bulk through “Protect Multiple files ” interface.

Create Protected APF files

 

Create Single APF File

 

With this release, user has to create protected APF file from the existing normal file that need to be protected. We expect in the near future to integrate APF into some applications so it can save as APF directly.

To create an APF file, use file browser to locate the desired file, and select it in the APF file browse, then click on “Protect this file” button. It will bring up a serial dialog boxes to help you navigate through the process.

 

Select folder and file name for APF

 

A file chooser window will open to let user select the destination folder and file name for the newly created APF. User need to make sure that APF extension is NOT altered, or APF manager will not be able to work probably with the APF file. Once done, clicking on save button will bring up the next dialog.

 

Add Meta and Access Rules

 

This dialog window allows user to add description and tags of the file to the Meta data. Those Meta data helps to identify the content of the file and the category it belongs to without opening the file. For Plus or Pro members, Tag can be used in Meta Rules to realize the automatic access control. APF CP Guard will also use those to search for the APF files. Those can also be edited by the owner later.

For Plus and Pro members, the option to assign file to owner by circle is available. This choice make this file fully accessible to all circle members without any access rule since they are now the owner of the file.

Assign permission rule is optional but necessary if you plan to share this file. Simple select the rules that will applied to this file, you can select as many rules as you like. Plus and Pro members can use Meta Rules and circle ownership to manage the access.

If you need created a new rules, the “Create Access Rule” button will bring up the windows where you can create a new access rules and assigned to this file.

APF CP Guard supports preset rules which can be used to create a protected file quickly and painlessly. The Preset rule has all the information in this screen, and “Save Template as Preset” allows you to save the information you added in the screen and use it for other similar files.


After click on “Protect File” button, a confirmation windows should show the APF is being created successfully, and you should be able to access the protected file from the directory you chose.

Create Protected File with Preset Rule

 

Preset Rule is one of most helpful features of the CP Guard, it allows you to create protected file in a single step, or with few repetitive works.

If you have created the preset rule through setting or “Preset” button on menu bar, or saved from templated like example above, you will be able to use it next time when you click on “Protect File” button. In the previous example, we save the template into preset and gave it a name “Family financial record”. Now when you click on “Protected File” for a new file, it has a few options now: Manual or use “Family financial record” preset.

Manual means to create the protected file as previously shown with manual input. It provide maximum flexibility.

Using preset gave your two 2 options:

a.       “With Preset” means use the preset as it is and created the protected file. This is the simplest way. All you need to do after that is to pick up the destination folder and protected file should be created. No more typing.

b.       “More customize” means you will see the same screen as you would manually, except the preset information is filled in for you so you only need make changes as appropriate. It is the combination of convenience and flexibility.

 

 

 

 

Create Multiple APF files in a single batch

 

This function is used when a large number of APF files that shares the same Metadata and Access Control properties to be created.

The function can be trigged by 2 ways:

1.       Click on Hamburg menu on the top left, chose “APF Protection” and then “Protect Multiple Files”

2.       After click on a non APF File, select the button “Protect Multiple Files” from menu bar

Add Metadata and Security Property

 

This is the same as when create single APF file. All the files in this batch will have the same Metadata and access rules as selected.

Same as when creating single file, description and tags are mandatory, and personal policy is optional.

New to this process is the selection of target folder and process to add multiple non-APF files to the batch.

Note that with this process, you won’t be able select APF File name for each file. You can do that after APF files are being created using other file manager.

 

Select Folder for APF file

 

Click on “change” brings up the dialog to pick the folder for APF files. It will fill up the APF File Directory box. User may noticed there is no place to select file name for APF. In batch created, the CP Guard will automatically uses existing file name and append the .apf to it.

 

Add File to the batch

 

Click on “Add File” button, it brings up the dialog to allow user add files to the batch.

Select files and click on “Open” will add selected files to the list. The process can be repeated to add more files.

 

Run the batch job

 

Once all the fields are populated properly, user can start run the batch job by clicking on “Run batch”. It will bring up the status windows on the right side which display the execution result for each file.

Stop the batch job

 

“Stop batch” button will stop the APF manager to process next file, it will not reverse the APF files that has been created.

Status and Result

 

The Status windows on the right shows the progress of the batch job and result for each file.

 

Files to be excluded during batch execution

The APF protected file will not be created if

1.       The selected file is already APF file (has extension of apf)

2.       The targeted APF file already exist in the destination directory

In the above example, the selected APF files are skipped, as the result shows.

 

Open APF File

 

Open APF file can be as simple as click a button when using the system default program to open selected file.

Open with default program

 

Simply select the APF file from file browser, then hit the “Open” button or double click mouse right button. The APF manager will seek the permission on user’s behalf, and if “read” or “read and write” is granted, it will let the default program open the file.

Open with non-default program

 

This options allows user to choose a program to open the selected APF file. Select the APF file from file browser and then click on the “Open with” button, which bring up application chooser dialog to choose the executable file.

Noted that APF CP Guard currently doesn’t support open file in console or terminal program.

Click on “Select App”. It bring up a file chooser dialog so user can select the custom application.

 

Select the right executable and click on “Open”

 

 

One the application box is filled, click on “Open button” in Application Chooser Dialog, it will open the selected program with the APF file.

 

Save Changes to APF

 

If the APF file is granted with read and write permission, CP Guard will ensure the changes saved through application made on to the APF file.  This means when works with APF file in an application, all you need to do is to use “save” function in the application as one normally do.  The process to save change to existing APF file may takes up to one minute to finish.

Note: CP Guard currently does NOT work with applications’ automatic save function if the application creates and save changes to a temporary file. This includes Microsoft office suite, although user can still recover changes from application itself, but those change won’t be saved to the APF file.

When work with APF file, “Save as” function is not recommended unless it is absolutely necessary, like to save to a different format. If that is the case, an APF file should be created for the new file.

Warning from Application about “file has changed”

 

To maximum security, APF sometime deletes the file after application has loaded the content. This may cause some application to pop up warning about “original file has been changed” when trying to save changes. This does no harm since the application is waring about a temporary file created by APF process. . You can safely ignore that warning and choose to save the changes through the “Save” function in the application.

APF automatically monitors the change for cloud files and will warn you if it detects that could file has been changed since user downloaded the copy. If the cloud file indeed changed, APF will prompt user to either discard the changes or save to a new copy of APF file on local devices. If user decided to discard the change, user should close the application and open the latest copy from the cloud to prevent further warning.

 

Managing Meta Data and Access Control Properties

 

Managing Access Control Properties

 

The APF C Guard provide 3 access properties that can be changed in order to affect the access control to the files:

1.       Access Rules assigned to the file.

2.       For Plus and Pro members, tags if Meta Rules is in effect

3.       For Plus and Pro members, circle ownership gives access to all circle members

All the access properties can be viewed and changed by the owner or circle member

Manage the Access Rules

 

When an APF file is selected in file browser, you should have access to the “Access Rules” button in menu bar. Click on it will beings up the windows allowing you to make changes on the rules assigned to the file.

The example below allows you to remove the exist rules or add new rules.

Noted that you can only manage the rules for the APF files you own, or you will have error and empty windows with no rules.

For Plus and Pro member, circle member can change rules on the files with circle ownership

 

 

Remove Access Rules

This function is available to administrator who manages the current owner of file and current owner. To remove assigned policy, user can select the policy list from the policy above the button, then click on the “Remove” button. A confirmation messages asked use to confirm the action. If user click on “OK” button, the policy will be remove from the assignment and from the policy list.

Add new Access Rules

 This function is available to administrator who manages the current owner of file and current owner. To add a new policy, user clicks on the button of “Add”, which bring beings the same policy selection windows as during APF creation process. Only the policies that has the same security level as the file’s can be assigned. The newly assigned policy will shows up in the policy list area

Another way to change access rules is through changing Tag if Meta Rules is in place.

View and Change the Meta Data

 

APF uses Meta data to help use to recognize, search and categorized the file, as well as manage version control. APF Meta data consist of 2 components:

1.       Description is used for use to quickly recognize the file and its content without opening it. It supports up to 100 characters

2.       Tags is used for user to quickly locate the file and its category, and apply Meta Access Rules. It can also be useful as search term. Up to 100 characters are supported in the area

View Meta Data

 

When the APF file is selected in the file browser, right click on the mouse brings the context menu which includes “Meta Data”. Select it bring up Meta windows

Change the Meta Data and Circle ownership

 

For Free tier member, only APF file owner has the authority to change the Meta data of the APF file. Plus and Pro circle member can change those with circle ownership.

To change Meta data, simply edit the content on the window.

Once the change is made, clicking on “Save” button makes the changes permanent. A confirmation message will show up to confirm change are being made. 

 

Offline access to APF File with Permission Leasing Option

 

APF system is designed to enforce access control whenever possible, but sometime the APF files are needed to be accessed when and where the APF server is not reachable. In this case, APF files permission can be “leased” from the system for a few days.

Note Leasing is inheritably insecure. Please lease only the file that doesn’t contain extremely important information and only for as long as necessary.

Request to lease APF File Permission

 

Request to lease APF file permission is easy and quick. Download the APF file to the local drive if the file is currently on the cloud.  Select the APF file and right click the mouse, select the “lease file” and then number of days. There should a confirmation message to confirm the lease request is granted. 

Leasing is access through the “Offline use” on menu bar as well as context menu when right click on the mouse as APF file is being selected.

Important note that leasing works only on the device the request was made. If the difference devices is to be used, a separate request has to be made on that device.

 

 

 

Access to leased file

 

There is no special action to open leased files. User should work with the file the same way as usual. When APF CP Guard detects the loss of connection to the APF server, it determine if the lease is available for the selected file on this device. If user has active permission lease on the file, the file will be opened by APF CP Guard and a message informs the user that file is opened due to active permission lease.

Work with Group

 

Group is the way access control and shares are being managed. The access rules uses group to assess the access and cloud bucket can be created and shared within the group.

Each Group has owners and members.  Owner is the one who created the group and rest are members. Owner can change members and decided if a cloud bucket should be created for the group. All members can see the group and use it to create their access rules, as well as access to the group bucket if the owner created one. Members can also remove themselves from the group.

Access Groups

The current groups can accessed through the Hamburg menu on the top left corner or the menu bar when directory is selected. Click on the Hamburger sign and “APF Protection”, then “My Groups”, or “My Groups” on the menu bar.

List of Current Groups

The group windows lists all the groups the user belongs to, either as owner or member. For each group, it show group’s owners and members, as well as optional tags and if there is bucket created for the group.

Create New Group

 

Clicking on “New Group” brings up a panel on the right of windows that allows to create a new group. 

User need to fill up name and tags that used to identify the group.

Check the button next to “Create Cloud Bucket” to create shared cloud bucket for the group if it is needed. Each account has limited number of bucket available.

Select owner and member by click on “Edit Member” button separately. A separate window to add user shows up to help with user selection.

 

Select User

This allow to search for the user to add to the group. Please using exact user name, which is the email address, to search, one user at a time. This is a security feature to prevent information leaking.

 

 

 

Once all boxes are filled, click on “Save” button creates the groups.

APF manage will show the confirmation and new group show up on the list.  If APF Cloud storage for project is enabled, the share cloud will show up next time when members log in to their APF manager.

Change the group

 

The group owner can delete the group, or change group member, or add /remove cloud bucket to/from the group. Noted the number of bucket is capped depending on the account type. Those function can be access in the group list windows when a group owned by you is selected.

Remove from the group

A member of group can remove himself from the group. This can be done through the “Remove Me” button in the Group window when a group user is a member of is selected.

Work With Access Rules

 

APF CP Guard uses access rules to determine if the access to the APF file is to be granted or not. By default when no rules are assigned or matching Meta rules, the file can only be accessed by the owner. With Circle ownership assigned, it can also be accessed by all circle members. Meta rule is another way the file access can be affected. Non-Meta Access rules impact the access only to the APF files they are being assigned to. They don’t have impact on other protected files. So to use access rules to control the access to APF files, user need to take 2 steps:

1.       Create a access rule that grants permission to targeted groups

2.       Assign access rules to the APF files that those access control are expected.

For Plus and Pro members, they can uses Meta rules to manage access more efficiently, since those meta rules does NOT need to be assigned to the files to take effect. The file just need to have the right term on their tag for Meta rule to take effect. Plus and Pro members also bypass access rules for circle owned files.

Access Rules Windows

 

Click on Hamburg menu, then “APF Protection”, selecting “Access Rules” brings up the Access Rules window, which show all access rules created by the user.

List of Rules

The upper part of access rule windows shows the list of all access rules created by the users, as well as Meta rules for the Plus and Pro members. For each rule, it includes:

1.       Is Active State: Only those rules in active state can be assigned to the APF file

2.       Rule name: name of the rule

3.       Description: description of rule impact, include permission and user or groups it targeted

4.       Owner: rule owner

  

Create Access Rules

 

Access Rules can be created by click on the “New Rule” button on top right corner. It switch to the windows allow policy to be created.

1.       Fill in rule name, for easy identification of purpose of the policy

2.       Select the permission to grant when the rule condition is met.

3.       For the Plus and Pro members, If this is Meta Rule, fill in the term that matches exact on the file tags. Skip the group selection.

4.       If this is not Meta Rule, select the groups that this policy will grand permission to. If you don’t see the right group, click on the button next to groups allow you to create new group. Minimal one group need to be selected.

5.       Optional permission flip date. If a date is selected, permission for rule will be flipped after the expiration date. Read and Write becomes No Access and No Access becomes “Read” after expiration date.

6.       Please note that policy matches to any one of users, groups or project groups, not all of them.

Note: System automatically matches all the files owned by the circle members to the Meta rules, so there is no need to assign Meta rule to the file. This help to manage large amount of file with similar access conditions. Meta Rule is available only to Plus and Pro account.

Rule Name

This is to be used to identify the policy, minimal 8 characters long

Permission

 

APF support three permissions:

No Access: when policy matches, the access will be denied. We don’t recommend this unless user are sure about it. Without care planning, this kind of policy may have unintended consequences. Besides, the system default to deny when there is no match, so there is not much benefit to use it in the most cases.

Read: when policy matches the user will be given access to read the file, but any change they made through the application will not be saved into APF file.

Write: when policy matches, the user will be given access to read the file, and the changes they made through application will be saved into APF file.

Meta Rule Term match

The uniqueness of Meta Rule is that system matches all the files owned by the circle members to the Meta rules automatically so NO assignment to APF files is needed. This help to manage large amount of file with similar access conditions. Meta Rule is available only to the Plus and Pro account.

The Meta rule term is a phrase that will be matching as whole to the file Tag. No regular expression or wild card characters are allowed or needed, no partial term matching either. It need to match at least one term for it to take effect. For example, a Meta rule with tag terms like “family vacation picture” and “vacation picture” matches files which has at least one of the terms above as part of the tag, but not with term of “pictures” or ‘vacation”.

Select Groups

The selected groups are those to have the people you want the permission to be given. At least one group has to be selected. Multiple groups can be selected for a rule. If you don’t see the right group, click on the button to the right to create a new group.

Permission Flip date

This is optional and it will change the permission after the set the date, allows the scheduled permission change automatically.

 

Edit Rules

Access rule can be edited through APF CP Guar. To edit a policy, select the rule and click on “Edit” button on the top right corner. This will also allow you to see the details of the rule.

It brings up window that is similar to the new access rule window but with information form selected rule prepopulated.

Following the procedure as creating new access rule to make changes.

Below shows that the rule create earlier is now being added one more group and had expiration date.

Note, Change of group member will be reflected in the access rules.

 

 

 

Find out files assigned with the rule

 

AFP manage gives user easy access to the files to which the selected rule is assigned. This allows user to make the right decision on rule change or determine the file access right.

To find out the files that has the rule assigned, select the rule and click the button labeled “Assigned File”.

 

 

 

It will bring up a panel that has all the files that are assigned with this rule listed.

 

 

Work with Built-in Cloud Storage

 

Access to Cloud Storage

 

The clouds assigned to you will be displayed on APF File Manager when you log in. This is the only way you can access the APF Cloud storage.

Every account has a personal bucket which is private to user only. Each user has option to create shared bucket for their group. A group bucket is accessible by all group members.

Cloud storage doesn’t offer any access control by itself, it is designed to hold APF file which is already being access controlled.  It means on shared storage, your files is exposed to everyone who has access to the storage, so we recommend to use shared storage to store APF files only.

The name of storage indicate the type of storage:

Personal: access to assigned user only

Group: shared access to anyone who belongs to the group

 

Upload to cloud

 

The file browser support upload through right click menu. It allows to pick from available storage.

Select the local file on the file browser, right click of the mouse will bring up the menu to upload to available cloud storage, or user the “Upload to Cloud” button on the menu bar.  Select the right cloud bucket.

 

 

A dialog opens allows to type in the full path on the cloud. If the folder does not exist, APF manage will create it.

 

 

Batch Upload to Cloud

 

APF manage supports batch upload to the cloud so large amount file can be moved quickly.

Start Batch upload

 

Upload Multiple Files function can be access through Hamburg menu on the top right corner, or manual bar when a directory is selected. Select “Cloud Option” and then “Upload Multiple File”.

 

 

Select the cloud storage from dropdown menu

 

 

 

Fill in the folder on the cloud storage to hold the files:

 

Add files

 

Clicking on “Add File” button brings up file chooser that allows to add files. Select files and click on “Open” adds files to the batch.  This steps can be repeated to add more files from different directories.

Once all selection is done, it is time to run the batch

 

Run the Batch

 

Click “Run Batch” button to start the batch run. It bring up a status window on the right which shows the progress of the batch and status of each file.

 

Cancel the batch

 

Click on “Cancel Batch” stops the batch run on rest of the files. It will not reverse the files that has been uploaded.

 

Download file from the cloud to local device

Select the file on the cloud storage, a right clock of mouse brings up the menu, or you can use “Download” Button on the menu bar

 

Select Download, it bring up a dialog to choose the local folder for the file.

 

Open APF file on cloud storage

 

APF manage supports opening APF file directly from cloud, there is no need to download file to local first. Simply select the APF file and click “Open” or “Open with“.

Save change to APF file on cloud storage

 

APF manage support save changes made through application directly to the cloud file. There is no extra step needed.

When APF manger saves changes to the APF files on the cloud, it first check if the APF file has changed since the file being opened by the user to avoid override other user’s change, since the same file can be accessed and changed by other users. Once it detects the APF file on the cloud has changes, it will prompt user to save it in a new APF file on the local drive. User can choose to save it or reject it. If user reject it, the change will not be saved to the APF file. If user chose to save it to local storage, APF manager brings up a windows to allow use to choose the folder to hold the APF file. This new APF file retains the same file name and Meta data. User can later reconcile with other users.

 

 

Setting and Account

 

Settings and account profile can be managed through “Setting menu” under the Hamburg menu at the top right corner, or on manual bar when no file is being selected. You can view and change your profile including upgrade to APF Plus, emails and phone number. You can also change your password and initiate the upgrade to new version and check your account usage, including protected files, cloud bucket and cloud storage.

 

 

 

Upgrade to APF Plus or Pro

APF Plus and Pro are paid premium account. It provide many benefits to accommodate your growing need to protect more of your digital asses and a better way to share them among the family members.  The benefit being APF Plus account clearly outweighs the small fees

1.       Select up to 4 extra members for Plus or 9 for Pro to join your circle and share the increased resources

2.       APF Protected file quota increase to 5000 for Plus and 15000 for Pro to be shared by all circle member from 200 per member, and the quota grows by 500 every year.

3.       Cloud bucket count increases to 50 (plus) or 150 (Pro) shared by all circle member from 4 per member

4.       Cloud storage quota increases to 1G (Plus) and 5G (Pro) shared by all circle member from 50M per member

5.       Only available to Plus and Pro account, Meta Access Rules allows to manage access control for large number of files at easy. With Mata policy, there is no need to assign access rules to individual file any more, just to add the right tag terms

6.       Protected file can now be designated as owned by the circle. This enables all the circle member to manage the access of those files since they all are the owner. This spread the responsibilities and provides more flexibility. It also allow automatic access to those files by circle member without extra access rules.

7.       More available cloud storage allow much easier sharing among family and clients.

8.       Individual privacy remains as each member remain sole control of the protected files that are not designated as owned by the circle.

To upgrade to the APF plus or Pro, open profile windows though the “Setting” menu and then “Profile”, Click on the button “Upgrade to APF Plus” on the top right. It will bring you to the upgrade window where you can add payment. Once your payment is being varied, you will be able to access the “APF Plus” menu to add members to you circle.

Important to note that if you want to quite the APF Plus after joining, you need to ensure resources usage for your member is under free tier quota, or they may lose access to some of the files and cloud bucket when the quota are being enforced after the their account return to free tier. To make sure you are making the right decision, we provides 30 day free trial.

APF Plus and Pro 30 day Free Trial

Each free account has one free trial for APF Plus or Pro, either as account owner or circle member. To start free trial, you need to initiate the upgrade process and choose plan. You will need to provide payment method before trial ends if you want to continue the protection. You will not be charged until the end of 30 day trial. You can cancel the trial any time during the trial and remove the payment method without any obligation. If you decided to cancel, please make sure you and all your circle member do not exceed the free tier quota for protected files and cloud storage. Those quota will be enforced at the end of your trial and you may lose access to some files.

As best practice, we recommend to use the trial to test all the benefit but not utilize the resources heavily until you have made decision to continue. It can be messy to reverse back if you end up too far over the free tier quota and decide to not continue the subscription.

 

Starting Trail

APF currently provide 2 premium products:  Plus which is perfect for family of 5, and Pro which designed for small businesses who values their customer’s privacy.

Each plan has 2 payment method: monthly or yearly. Yearly payment represents significant saving over monthly. Both plan’s low price is the proof that you don’t need to spend a fortune to protect your families’ privacy or businesses’ reputation.

Simply select the right plan for you and start the 30 trial. You can add payment card any time before trial end so the protection continues.

 

 

 

 

 Change the Profile

Besides upgrade, you can change your communication method and other items. For security reason, you can only change one emails or phone number at a time. If any changes are made to the profile, an email alert will be send to existing email accounts to notify the owner of the changes.

Change Password

You can user the “Change password” window to change password. A notification will be send to your email accounts for the change.

Account Usage

You can view your current account usage here, including protected file counts, cloud bucket counts and cloud storage.

New Release

You can check if upgrade is available and start upgrade process here

Resources Usage

This page shows you the resources quota related to your account status and current usage on each resources to help you manage them effectively.

It takes quite a few resources to run the APF Cyber Privacy Cloud, the only way to make it economically possible is to limit the resources usage so more people can enjoy the free protection. APF CP guard currently has limit on 6 resources:

1.       Number of protected file: Free tie is 200. For a limited time, we increate it to 500. The quota will increase every year as you stay with us and use the service actively. Plus member will enjoy 5000 protected files to share among circle members. Pro members enjoys 15000.

2.       Cloud Buckets: Those are segregated folders on the cloud share. Each user has one as personal folder, accessible only to the account owner. The rest are to be used as shared folders for the group. Free Tie has total of 3 bucket, one personal and two groups. Plus member will have 50 to share and the Pro member has 150 to share with friends and clients.

3.       Cloud storage: this is the sum of file size you stored on all of the cloud buckets you own. If you created group bucket, all files on that bucket counted toward your quota. Free tie has 50MB to work with while Plus and Pro members shares 1GB and 5GB respectively.

4.       Preset Rules: those are used to speed up creating protected files. Free tie has 5, while Plus and Pro members shares 50 and 150 respectively.

5.       Meta Access Rule: those are perfect to handle large amount of files so they are designed for Plus and Pro members only. Plus has 5 to work with and Pro account has 15.

6.       Groups: Free tie can created 8 groups, and Plus members has 50 to share while Pro has 150 to share

7.       Number of Circle member: Plus has up to 5 and the Pro has up to 10.

The following screenshot shows Plus member resource allocation and usage

 

Account Management for Plus and Pro account owner

The account management is available to the Plus and Pro account owner. It can be access through Setting Menu either on menu bar or Hamburg menu. It is used to manage your payment cards, get receipt and see the next payment. You can also add promotion code here.

Payment cards: We accept credit cards and debit cards as payment method and we will automatically bill the payment of your choice (default payment) at the beginning of each cycle until you cancel the subscription. As a policy we don’t have access or keep record of your payment card. It is stored in our billing partner who has the best security record and compliant with the toughest regulations. You can add more than one payment method and select one as default, you can also remove payment from the record, as long as you have one valid payment method as default.

Plan cancellation policy: We do not refund the subscription fee that is already changed before you cancelation of subscription, and you plan will not be terminated until the end of your current billing cycle. However, you will not be charged going forward. When you sign up for the trial, you agreed on this policy.

 

 

 

 

Manage Payment method

1.       Add Payment Method: click on “Add Payment card” will being up a new screen that allow you to add credit or debit card. Just follow the screen. As mentioned before, APF does NOT keep you payment card information. It is stored securely in our payment process partner, currently is Stripe.

2.       Once you added more than one payment cards, other buttons will be activated to allow you to remove payment and/or change default payment

3.       You need to maintain at minimal one payment to keep subscription

Change subscriptions

1.       The link button that shows you current plan allow you to switch to other plans or cancel subscription. Click on it, it will being up a new screen to select “switch plan” or “cancel subscription”.

2.       Switch Plans: you can switch product and payment plan anytime. The new plan starts right away and payment for unused days will be prorated and difference will be added to your next billing statement. If you are switch payment method from monthly to yearly, you will be billed at the time of switch with yearly price minus the unused days from monthly payment. Otherwise, you will not be billed until the end of current payment term. Also switch plans will automatically remove any promotions you have at the time.

 

3.       Cancel subscription: You can cancel subscription at any time. As a policy, we do not refunds the payment for current subscription. Your subscription benefit will not be removed until the end of the current term. We will not bill you for the next term. Please make sure you and your circle member to remove extra resources so they will stay below the free tier by the time you plan expires to avoid lose access to you valuable assets. You and your circle member’s account will always stay active, they are just switched to become free tier member.