Manage the unstructured data as asset to unlock the value and stay compliant

knowing your data is the first step to secure them:  what are they, where are they and who accessed them

For any business, not being able to manage the 80% of the data pose a considerable risk, not only to the data security, but also to the operation. Those unstructured data are stored in the form of files and are being created, modified, accessed, archived and removed by many sources, including generated by machines, from customers, created by employees. Those data exists on various system and being accessed by various people through different means. Even though those data often contains crucial information, they are not being managed and secured. The data can be access by different personal and can be easily copied and moved around with any restriction or monitoring or protection. There is no easy way to know which file is supposed to be in where once they are being copied or downloaded to computer outside controlled storage. Simple changing file name and compressing it would disguise the file from routine check.

Unstructured Data Shield provide a robust system to manage and protect the unstructured data. It

  • Establish and identify  the ownership of the data
  • Classify the data which link to the access control
  • Categorize of the data with enriched meta data
  • Keep track of the location of each copy of the data
  • Ensure data integrity by allowing only permitted user to commit changes
  • Maintain transparence to record each users who commit the changes
  • Mark each copy with the user who committed the latest change
  • Ensure the copies of the same data has the same access control 

UDS recognize the unstructured data as an asset to the businesses, like devices, so it can be managed effectively. In this sense, UDS becomes your asset management solution.

UDS attaches a permanent asset tag to the data and assign the ownership, as well as the security class that determines who should have access to this data. It then add a lock to the asset. It also creates a Meta data with description and category of the data and make it searchable. So with UDS, nothing is messy any more. The data become visible through the search for owner, categories and description and business groups, and trackable as it moves. Since the tag is permanently attached to the data, UDS can always recognize the same data even with the change of location, name and even content. UDS also manage the change history of the same data no matter where the change was made and by who and on which copy, to ensure the integrity of the data. This design also radiculously simplify the process to stay compliant with regularions like HIPPA and GDPR.

In the end, UDS makes the unstructured data a valuable asset, not liability, to the business and enable business to maximize the value of the data. Life is not that complicated with the right tool after all.